Your Journey, Our Expertise
At PanAf Travel and Tours, we understand that corporate travel is more than just moving people from point A to point B—it's a strategic business function that impacts productivity, employee satisfaction, and your bottom line. Our comprehensive corporate travel solutions are designed to optimize every aspect of your organization's travel program, from policy development and booking efficiency to traveler support and data analytics.
What sets our corporate services apart is our unique combination of cutting-edge technology and personalized service. We leverage sophisticated travel management platforms while maintaining the human touch that ensures travelers feel supported throughout their journeys. Our global network, including sister companies in Jerusalem and Addis Ababa, provides on-the-ground expertise in key regions, ensuring seamless experiences even in challenging destinations.
Whether you're managing routine business travel, organizing complex international conferences, or arranging executive journeys, our dedicated corporate team brings decades of experience and a commitment to excellence that transforms travel from a necessary expense into a strategic advantage for your organization.
Our comprehensive business travel management services provide end-to-end solutions that optimize your travel program while ensuring traveler satisfaction. We combine sophisticated technology platforms with personalized service to create a travel management approach that balances efficiency, cost control, and traveler experience.
Understanding that each organization has unique needs, we offer flexible service models that can be tailored to your specific requirements, from full-service management to specialized support that complements your existing travel program. Our goal is to transform business travel from a complex challenge into a strategic advantage for your organization.
We help organizations create, refine, and implement effective travel policies that balance cost control with traveler satisfaction. Our approach includes:
We recognize that effective policies must reflect your organization's culture and objectives while providing clear guidelines that travelers can easily follow. Our consultative approach ensures policies that work in practice, not just in theory.
Our booking services combine technology platforms with expert travel consultants to provide efficient, policy-compliant reservations across all travel categories:
Our booking technology includes policy controls and preferred supplier displays while allowing for appropriate flexibility when business needs require exceptions.
We provide comprehensive support to travelers throughout their journey, ensuring productivity and peace of mind:
Our traveler-centric approach ensures that your employees can focus on business objectives rather than travel logistics, enhancing productivity and satisfaction.
Our robust reporting and analytics capabilities provide the insights needed for strategic travel program management:
Beyond standard reporting, our analytics approach focuses on actionable insights that drive continuous improvement in your travel program.
We leverage our global buying power and industry relationships to optimize your supplier agreements:
Our supplier management approach balances cost considerations with quality, sustainability, and traveler experience to create programs that deliver comprehensive value.
Our comprehensive management solution handles all aspects of your corporate travel program, ideal for organizations seeking to outsource their entire travel function. This model includes dedicated account management, customized technology implementation, complete booking services, comprehensive reporting, and strategic program development.
For organizations with internal travel teams, our hybrid model provides specialized support in key areas while complementing your existing resources. This flexible approach allows you to leverage our expertise in specific functions such as international travel, executive support, or after-hours service while maintaining your core program structure.
Our travel management consulting services provide expert guidance without ongoing management. This model includes program assessment, policy development, technology evaluation, supplier negotiations, and strategic recommendations that your team can implement and manage.
A technology company with 3,000 travelers across 15 countries approached us to streamline their fragmented travel program. Key challenges included inconsistent policies across regions, limited visibility into spending, traveler frustration with booking processes, and inadequate support during disruptions.
Our solution included:
Results achieved within 12 months:
Our MICE (Meetings, Incentives, Conferences, and Exhibitions) services deliver exceptional event experiences that achieve your business objectives while creating memorable impressions for participants. From intimate executive retreats to large-scale international conferences, we combine strategic planning with flawless execution to ensure success.
What distinguishes our MICE services is our ability to infuse events with authentic local character while maintaining consistent professional standards. Through our global network, including sister companies in Jerusalem and Addis Ababa, we provide insider access and cultural insights that transform standard corporate events into truly distinctive experiences.
We begin with a thorough understanding of your event objectives, audience, and key messages to develop a strategic approach that delivers meaningful outcomes:
Our strategic approach ensures that every element of your event aligns with your business objectives and organizational values.
We leverage our global expertise to identify ideal locations that balance practical requirements with inspirational settings:
Through our sister companies and global partners, we offer insider knowledge of destinations that helps avoid common pitfalls while uncovering exceptional venues not available through standard channels.
Our meticulous attention to logistical details ensures smooth execution from start to finish:
Our logistics expertise includes contingency planning for various scenarios, ensuring resilience even when unexpected challenges arise.
We create engaging, purposeful event programs that deliver your message effectively:
Our program development balances content delivery with appropriate breaks, networking opportunities, and memorable experiences that enhance overall effectiveness.
We leverage appropriate technology to enhance event experiences and extend reach:
Our approach focuses on purposeful technology that enhances rather than distracts from your core objectives, with appropriate support to ensure seamless implementation.
From board meetings and leadership retreats to sales kickoffs and training sessions, we design and execute corporate meetings that achieve specific business objectives while respecting participants' time. Our approach emphasizes productive environments, appropriate technology, and thoughtful scheduling that balances content delivery with necessary breaks and interaction.
Our incentive travel programs go beyond standard luxury experiences to create transformative journeys that motivate and reward top performers. We design exclusive experiences that combine premium accommodations and exceptional service with unique activities that cannot be purchased independently. Our programs include appropriate recognition elements and opportunities for leadership interaction while allowing sufficient personal time.
We manage conferences of all sizes, from focused industry gatherings to major international events. Our comprehensive conference services include venue selection, speaker management, exhibition coordination, sponsorship fulfillment, and complex scheduling across multiple tracks. We excel at creating cohesive conference experiences that maintain energy and engagement throughout while delivering substantive content.
Our exhibition services include both standalone trade shows and exhibitions integrated within larger conferences. We handle all aspects from floor plan design and exhibitor management to traffic flow strategies and lead generation optimization. Our approach emphasizes creating valuable interactions between exhibitors and attendees through thoughtful layout, appropriate technology, and effective programming.
A 4-day program designed for C-suite and senior leadership teams focused on strategic planning in an environment that fosters creative thinking and team cohesion.
Day 1: Arrival & Context Setting
Day 2: Assessment & Exploration
Day 3: Strategy Development
Day 4: Action Planning & Conclusion
Recommended Settings: Luxury resorts with comprehensive meeting facilities but removed from urban distractions; historic estates converted to conference centers; exclusive small hotels in inspiring locations.
Key Success Factors: Expert facilitation; appropriate balance of structured and unstructured time; technology limitations during key sessions to ensure focus; comfortable yet professional environment; excellent food and beverage to maintain energy; seamless logistics that never distract from content.
A 5-day program designed for sales teams and channel partners focused on new product knowledge, sales strategy alignment, and relationship building.
Day 1: Arrival & Welcome
Day 2: Company Vision & Market Context
Day 3: Product Deep Dive
Day 4: Sales Excellence
Day 5: Action Planning & Departure
Recommended Settings: Conference hotels with extensive meeting space and appropriate technology infrastructure; destinations with good global accessibility; venues with multiple options for varied evening functions.
Key Success Factors: Engaging general sessions with professional production; effective breakout room configurations for interactive learning; appropriate technology for product demonstrations; energizing environment that maintains momentum across multiple days; memorable evening functions that reinforce key messages while building relationships.
A 3-day program designed for industry professionals, customers, and partners focused on knowledge sharing, networking, and positioning your organization as a thought leader.
Pre-Conference Day: Optional Workshops & Early Registration
Day 1: Vision & Trends
Day 2: Deep Dive & Collaboration
Day 3: Application & Next Steps
Recommended Settings: Major convention centers or conference hotels in accessible global cities; destinations with strong industry presence related to conference themes; locations with good international air connections.
Key Success Factors: Compelling speaker lineup with mix of internal and external voices; well-organized exhibition that facilitates meaningful interactions; effective concurrent session scheduling that minimizes conflicts for key audience segments; robust registration and session management technology; appropriate networking opportunities for diverse attendee types; professional production values for general sessions.
A global pharmaceutical company sought to reward its top 120 sales performers with an incentive program that would be truly memorable while reinforcing company values around innovation and patient impact.
Our solution included:
Key outcomes:
Our Executive & VIP Travel services provide premium travel arrangements that respect the unique requirements of senior executives, board members, and other VIP travelers. We understand that executive travel demands an elevated level of service, discretion, and attention to detail that goes beyond standard business travel management.
Our approach combines high-touch personal service with sophisticated systems that anticipate needs and prevent issues before they arise. From seamless logistics to thoughtful personal touches, we ensure that every aspect of executive travel supports productivity, comfort, and security while reflecting your organization's standards.
Our executive travel services are provided by a specialized team with extensive experience serving VIP clients:
Our executive travel team maintains continuity of service, building relationships with travelers and their support staff to ensure consistent, personalized attention.
We provide comprehensive air travel services optimized for executive requirements:
Our air travel management balances schedule efficiency with appropriate comfort considerations, recognizing that executive productivity depends on arriving rested and prepared.
Our ground transportation services ensure seamless connections and appropriate privacy:
We maintain relationships with premium ground transportation providers worldwide, ensuring consistent quality and security standards across destinations.
Our accommodation services for executives focus on properties that combine location convenience with appropriate amenities and service levels:
We regularly review and update our executive accommodation program to reflect changing property conditions and traveler feedback.
We provide comprehensive support services that address the unique needs of executive travelers:
Our support services anticipate needs and solve problems before they impact the traveler, allowing executives to focus entirely on their business objectives.
For organizations with frequent executive travel, we develop comprehensive programs that establish consistent standards and processes across all executive travel. This approach includes dedicated team assignment, standardized service protocols, established communication procedures with executive assistants, and regular program reviews to ensure alignment with organizational needs.
For organizations with limited executive travel or specific VIP requirements, we provide individualized support tailored to particular travelers or trips. This flexible approach allows for specialized service without a formal program structure, with service levels and arrangements customized for each situation.
We offer specialized services for board meetings and governance events, addressing the unique requirements of board members and senior leadership gatherings. This includes coordinated travel arrangements for multiple executives, appropriate meeting venue selection, and comprehensive support throughout the governance event cycle.
A multinational corporation with operations in 35 countries sought to standardize travel arrangements for its 50 senior executives while improving service levels and addressing security concerns.
Our solution included:
Key outcomes:
Our Group Travel Coordination services specialize in managing complex multi-traveler journeys that require synchronized logistics and consistent experiences across diverse participant groups. Whether you're moving a project team to multiple global locations, coordinating client visits, or arranging travel for training programs, our expertise ensures that group movements are seamless, cost-effective, and aligned with your objectives.
We understand that group travel presents unique challenges beyond individual business travel, from negotiating appropriate group rates to managing rooming lists and coordinating ground logistics for multiple arrivals. Our specialized approach addresses these complexities while maintaining appropriate service levels for all participants.
We begin with strategic planning that establishes the framework for successful group movement:
Our strategic approach anticipates challenges and establishes clear processes that prevent common group travel problems before they occur.
We manage all aspects of group air travel with attention to both collective and individual needs:
Our air coordination balances the benefits of group bookings with the flexibility needed to accommodate individual requirements and changes.
Our accommodation services for groups ensure appropriate lodging while managing the complex details of room blocks and assignments:
We maintain strong relationships with hotel partners worldwide, allowing us to secure favorable terms and priority service for group bookings.
We coordinate all ground movement to ensure efficient transfers and local transportation:
Our ground logistics planning considers all aspects of group movement, from vehicle capacity and timing to luggage handling and special needs accessibility.
We implement comprehensive communication systems to keep all participants informed and supported:
Our communication approach ensures that all travelers have the information they need while providing clear channels for questions or assistance throughout the journey.
We specialize in coordinating travel for project teams deploying to client sites or operational locations. These movements often involve complex logistics including equipment shipping, extended stays, rotation scheduling, and integration with project timelines. Our approach emphasizes continuity of service throughout the project lifecycle, with systems that accommodate team changes and schedule adjustments while maintaining cost control and duty of care compliance.
Our training program travel coordination brings participants from multiple locations to centralized training facilities with attention to consistent arrival times, appropriate accommodations, and coordinated ground transportation. We work closely with training departments to align travel arrangements with program schedules, manage participant communications, and coordinate special requirements for international attendees, including visa assistance and cultural briefings.
We manage comprehensive travel arrangements for client visits to your facilities, creating professional, seamless experiences that reflect positively on your organization. Our services include airport greeting, executive transportation, premium accommodations, dining arrangements, and cultural activities. We coordinate closely with your client relationship teams to ensure that all logistical elements support your business objectives and provide appropriate hospitality without excessive formality.
Our relocation travel services coordinate the complex movement of employees and often their families during corporate relocations. We address the unique requirements of relocation journeys, including extended baggage allowances, pet transportation, temporary housing coordination, and orientation programs. Our approach recognizes the personal significance of relocation travel and provides supportive, detailed assistance throughout the transition process.
A financial services firm needed to bring 200 employees from 15 countries to their headquarters for a three-week training program, with participants arriving in four waves.
Our solution included:
Key outcomes:
Our Duty of Care Programs provide comprehensive risk management solutions that help organizations fulfill their legal and ethical obligations to protect employees during business travel. In today's complex global environment, effective duty of care requires sophisticated systems that can identify, assess, and mitigate travel risks while providing robust support when incidents occur.
We take a holistic approach to travel risk management, integrating pre-trip assessment, traveler preparation, in-journey monitoring, and emergency response capabilities. Our programs can function as standalone solutions or integrate seamlessly with your existing security and risk management frameworks to create a comprehensive safety net for your traveling employees.
We provide comprehensive risk evaluation to inform travel decisions and preparations:
Our risk assessment approach balances comprehensive analysis with practical, actionable information that supports informed decision-making without creating unnecessary barriers to business travel.
Our tracking systems provide real-time visibility of traveler locations for proactive risk management:
Our tracking solutions provide accurate, timely location information while respecting traveler privacy and complying with relevant data protection regulations.
We prepare travelers with appropriate information and resources before departure:
Our preparation resources are designed to be concise, relevant, and actionable, focusing on information that travelers can actually use rather than overwhelming them with excessive detail.
We provide comprehensive support when incidents or emergencies affect your travelers:
Our emergency response capabilities combine technology platforms with human expertise to provide rapid, effective assistance during critical situations.
We help organizations establish and maintain effective duty of care governance:
Our program management approach ensures that duty of care remains a living, evolving capability rather than a static policy document, adapting to changing risk landscapes and organizational needs.
Our comprehensive model embeds duty of care throughout your travel program, integrating risk assessment into the booking process, providing automated pre-trip information, maintaining continuous traveler tracking, and delivering emergency support through a unified platform. This approach provides the highest level of protection with minimal friction for travelers and arrangers.
For organizations with existing security functions or third-party assistance providers, our supplemental model adds specific capabilities to address gaps in current programs. This might include enhanced traveler tracking, specialized pre-trip information, or integration services that connect disparate systems into a more cohesive framework.
Our consulting approach helps organizations assess their current duty of care capabilities, identify vulnerabilities, and develop strategic roadmaps for program enhancement. This model includes policy review, process assessment, technology evaluation, and development of implementation plans that align with organizational resources and priorities.
A global engineering firm with 1,200 frequent travelers operating in 40+ countries, including several high-risk locations, needed to enhance their duty of care program after several incidents highlighted gaps in their existing approach.
Our solution included:
Key outcomes:
We employ multiple strategies to optimize travel spending without compromising necessary service: developing clear, enforceable travel policies that reflect your organizational culture; implementing appropriate approval workflows; negotiating preferred supplier agreements leveraging your total travel volume; utilizing fare management technology that identifies optimal booking windows; providing enhanced visibility into spending patterns through comprehensive analytics; and educating travelers on cost-effective choices. Our approach focuses on strategic cost management rather than simply finding the lowest price for each transaction, recognizing that factors like traveler productivity, policy compliance, and appropriate duty of care all contribute to the total value equation. We work with each client to find the right balance between cost control and traveler experience based on their specific business needs and organizational culture.
We maintain a technology-agnostic approach, selecting and implementing platforms based on each client's specific requirements rather than forcing clients into proprietary systems. We have experience with all major global distribution systems, online booking tools, expense management platforms, and duty of care technologies, allowing us to recommend and implement the solutions that best fit your needs. For many clients, we create an integrated technology ecosystem that connects booking tools, traveler tracking, expense management, and reporting platforms through API integrations. This approach provides a seamless experience for travelers and administrators while maintaining flexibility as needs evolve. Our technology recommendations consider factors including your existing enterprise systems, geographic footprint, traveler demographics, policy complexity, and reporting requirements to create the optimal solution for your specific situation.
Our approach to multinational travel programs balances global consistency with necessary local adaptation through several key strategies: implementing a global travel policy framework with appropriate regional variations; establishing centralized program governance while maintaining local support capabilities; deploying consistent technology platforms with localized content and configurations; negotiating global supplier agreements supplemented by regional and local contracts; providing service in multiple languages and time zones through our follow-the-sun service model; and delivering consolidated global reporting with regional breakdowns. Our global network, including sister companies in Jerusalem and Addis Ababa, provides on-the-ground expertise in key regions, while our standardized processes ensure consistent service delivery worldwide. This balanced approach ensures that your travelers receive appropriate support regardless of location while maintaining the program consistency and data visibility needed for effective management.
Our MICE services are distinguished by several key factors: our business-first approach that focuses on achieving specific organizational objectives rather than simply executing logistics; our global expertise that provides authentic local knowledge through our sister companies and partner network; our integrated travel management capabilities that ensure seamless coordination between event elements and participant travel; our technology integration that enhances both planning efficiency and participant experience; our sustainability focus that minimizes environmental impact while maximizing community benefits; and our measurement methodology that evaluates success against defined business outcomes. Additionally, our experience across corporate, association, and incentive events provides cross-sector insights that inform innovative approaches. While we excel at flawless logistics execution, our true differentiation lies in our strategic approach that aligns every event element with your specific business goals and organizational culture.
We implement comprehensive data security and privacy measures throughout our corporate travel services: maintaining robust information security protocols certified to ISO 27001 standards; ensuring compliance with global privacy regulations including GDPR, CCPA, and other relevant frameworks; implementing role-based access controls for all systems containing traveler data; utilizing encryption for data both in transit and at rest; conducting regular security assessments and penetration testing; providing clear data handling policies and training for all staff; and maintaining detailed data processing agreements with all suppliers and partners. We recognize that corporate travel data often contains sensitive information including executive movements, project activities, and personal details, requiring rigorous protection. Our approach includes regular security reviews with clients to ensure alignment with their specific requirements and to address emerging threats or regulatory changes. We can also accommodate special handling requirements for highly sensitive travelers or journeys.
"Implementing PanAf's corporate travel solution transformed what had been a fragmented, frustrating process into a strategic program that delivers real business value. Their approach balanced the structure we needed with the flexibility our culture demands. The analytics they provide have given us unprecedented visibility into our travel spending, while their service team has dramatically improved our travelers' experience. Most importantly, they've proven to be true partners who understand our business objectives, not just travel vendors."
"When our annual leadership conference needed to pivot from Singapore to Istanbul with just six weeks' notice due to a security situation, PanAf's MICE team performed what seemed impossible. They not only secured appropriate venues and accommodations for 200 executives, but they preserved the essential cultural elements that make our event special. Their crisis management capabilities and global network made all the difference. What could have been a disaster became one of our most successful events."
"The executive travel desk that PanAf implemented for our C-suite has completely transformed how our leadership team experiences business travel. The personalized service, proactive problem-solving, and attention to detail have eliminated the friction points that previously plagued executive travel. During a recent natural disaster that affected three of our executives in different locations, their team coordinated alternative arrangements seamlessly while keeping our security team fully informed. This level of service allows our executives to focus entirely on business objectives rather than travel logistics."
Ready to transform your organization's approach to business travel and events? Our corporate travel specialists are ready to discuss your specific challenges and objectives.